POPIA Notice
Koleka collects and processes personal information in accordance with the Protection of Personal Information Act (POPIA). By continuing to use this site, you acknowledge our data privacy practices and consent to the processing of your information for safeguarding purposes.
A complete vision for child safety in South Africa.
Koleka is setting a new standard in safeguarding — connecting records, teams and agencies in one secure platform so every child in your care is seen, supported and protected.
Secure records.
Safer children.
A broader view of safeguarding
Koleka puts the child at the centre of protection by making it easier to share vital information across your organisation and with external agencies — creating a proactive, coordinated safety net for every child.
Holistic View
Extends safeguarding beyond the classroom to cover every touchpoint in a child's life.
Stronger Collaboration
Breaks down communication barriers with shared records and multi-agency coordination.
Proactive Interventions
Identifies and addresses risks early with connected, chronology-driven data.
Comprehensive Safety Net
Helps ensure no child is overlooked, no matter their circumstances.
One platform, every safeguarding need
Koleka brings the tools your safeguarding team relies on into a single, secure system — so nothing falls through the cracks.
Concern Logging
Capture incidents quickly with structured forms built for South African safeguarding requirements.
Child Profiles
Central records of every child — guardians, professionals, and full concern history in one place.
Referrals & Agencies
Track referrals to SAPS, DSD, social workers and NGOs with status and outcome history.
Risk Management
Assign and monitor risk levels from low to immediate so urgent cases get attention fast.
Secure by Design
Role-based access keeps sensitive case details visible only to authorised safeguarding staff.
Audit-Ready Reports
Generate reports for management, inspections and regulatory compliance at any time.
A guided tour of Koleka
Three screens that show how Koleka turns safeguarding from paperwork into a living, searchable record.
A live overview of open concerns, risk alerts and recent activity — the moment you sign in.
From concern to closure in three steps
A clear, repeatable workflow that keeps every child's record complete and every team member accountable.
Log it
Any staff member records a concern in minutes — structured, consistent and timestamped, with risk level and immediate response captured.
Assign & track
The designated safeguarding officer is alerted instantly. Track status, add case notes, and refer to SAPS, DSD or NGOs — all from one record.
Report & refer
Build a complete chronology and generate audit-ready reports for management, inspections and compliance at any time.
Optional Add-ons
Extend Koleka with powerful modules tailored to your needs.
Staff safeguarding training
Policy implementation support
Pickup & collection module
Visitor management
Safeguarding audits
Koleka vs. spreadsheets & paper
The tools most schools use today weren't built for safeguarding. Here's what changes when records have a real home.
100%
POPIA-aligned design
24/7
Secure cloud access
Full
Audit trail on every record
Built for trust
Security and compliance aren't afterthoughts — they're built into every part of Koleka.
Built for organisations that care
Whether you're a small ECD or a large school network, Koleka scales with you.
What you can achieve with Koleka
Safeguarding leads can rely on Koleka to keep records robust, teams informed, and children protected.
A single source of truth
Store every concern, chronology and case note in one secure, centralised record — accessible only to authorised safeguarding staff.
Keep the right people in the loop
Alert designated safeguarding officers the moment a concern is logged, so no child slips through the gaps.
Spot trends early
Chronology-driven records help identify patterns of behaviour, risk and concern before they escalate.
Inspection-ready, always
Generate audit-ready reports for management, inspections and regulatory compliance at any time — in minutes, not days.
Works alongside PickupID
Koleka handles concern logging, case management and referrals. PickupID brings accountable, facial-recognition-verified child collection. Together, they cover more of the safeguarding lifecycle — from the school gate to the case file.
This platform
Koleka
Centralised concern records, chronologies, referrals and audit-ready reports — for the people who manage safeguarding behind the scenes.
Secure, facial-recognition-verified child collection and handover — with digital check-in, encrypted face data and an instant audit trail for every pickup.
Both platforms are South African-built and POPIA-aligned.
Be among the first to protect children with Koleka
We're launching with a small cohort of South African schools and organisations. Founding partners help shape the platform and receive priority onboarding and founding pricing.
Shape the product
Your feedback directly influences features built for SA schools.
Priority onboarding
Hands-on setup and training with our team — at no extra cost.
Founding pricing
Lock in early-adopter rates for the first two years.
Pricing tailored to your organisation
Every school, ECD and NGO is different. We'll put together a package and founding-partner rate that fits your size, budget and safeguarding needs — just reach out and we'll take it from there.
No obligation · Founding-partner rates available for early adopters.
Holistic safeguarding, with our training partners
Koleka gives you the records. Real safeguarding takes people, culture and practice too — so we partner with Sunrise Safeguarding for the reviews, training, policy and consulting that complete the picture.
Training partner
Sunrise Safeguarding
Independent reviews, trauma-informed learning, and governance support that strengthen safeguarding judgement across your organisation — the human practice that sits alongside the records.
Explore training & consulting- 01
Safeguarding Reviews & Reflective Diagnostics
Independent safeguarding reviews that examine how safeguarding operates in practice across culture, leadership, systems, and decision-making. Includes review of policies, reporting pathways, governance arrangements, and lived practice, with clear, prioritised recommendations for improvement.
- 02
Trauma-Informed Safeguarding & Leadership Learning
Facilitated learning sessions focused on understanding risk, responding to concerns, and strengthening safeguarding judgement. Sessions are shaped around real scenarios, organisational context, and the responsibilities of leaders, staff, boards, and volunteers.
- 03
Safeguarding Policies & Governance Support
Review and development of safeguarding policies and procedures that are lawful, ethical, and workable in everyday practice. Support focuses on alignment with governance structures and ensuring policies are understood, trusted, and used confidently.
- 04
Safeguarding Across the Lifespan
Safeguarding support relating to children, older people, and people with disabilities, including residential and supported living environments.
- 05
Ethical Decision-Making & Case Consultation
Confidential consultation on complex safeguarding concerns, disclosures, boundary issues, and organisational decision-making. Designed to support clear, ethical judgement where risk, responsibility, or accountability feels unclear.
- 06
Ongoing Advisory & Independent Support
Ongoing advisory support to strengthen safeguarding over time, particularly during periods of growth, change, or increased complexity. May include leadership check-ins, governance advice, and reflective support for safeguarding leads.
Questions, answered
Everything you need to know before booking a demo.
Ready to protect the children in your care?
Start protecting the children in your care — with a platform built for the South African context.